Terms & Conditions

Terms & Conditions


The Chariots of Fire Relay Race terms and conditions for entry and payment

1. Definitions

“Conditions” means these terms and conditions of entry and payment for the Event.

“Disclaimer Form” means the disclaimer form referred to in the Entry Form and available on the Event Organiser’s website at www.chariots-of-fire.co.uk (“Website”).

“Entry Form” means the Website pages which must be completed via the Online Entry Portal in order to participate in the Event.

“Event” means the Chariots of Fire charity relay race to be held in Cambridge on the date shown on the Entry Form.

“Event Organiser” means HCR Hewitsons Charitable Trust (Company Number 8131489 and Charity Number 1148113) whose registered office is at Shakespeare House, 42 Newmarket Road, Cambridge CB5 8EP.

“Entry Fee” means the price of entry into the Event as set out in the Entry Form.

“Online Entry Portal” means the Event Organiser’s online registration system Participants must use in order to apply, register and pay for their entry to the Event.

“Participants” means the persons named on the Entry Form who will be participating in the Event.

“Privacy Policy” means the policy which the Event Organiser has in place to comply with its obligations under the General Data Protection Regulation (“GDPR“).

2. Conditions

These Conditions shall apply in place of and prevail over any terms or conditions (whether or not in conflict or inconsistent with these Conditions) contained or referred to in any documentation submitted by the Participants or in correspondence or elsewhere or implied by trade custom, practice or course of dealing. A variation of these Conditions is only valid if the Event Organiser gives notice to the Participants in writing in any official Event material or correspondence prior to the Event (including via email). The Participants shall be deemed to have accepted these Conditions upon completion of the Entry Form.

  • 2.1 The Event Organiser reserves the right at any time to remove the Participants from the Event or prevent the Participants taking part in the Event if in the Event Organiser’s sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the Event by other Participants or for any other reasonable reason. In such instances no refund of the Entry Fee shall be made to the Participants.
  • 2.2 All decisions and rulings by the Event Organiser, its trustees, employees and its agents are considered final. Accordingly, the Participants will comply with all Event rules and all instructions and guidelines given by stewards, marshals, and safety personnel.
  • 2.3 These Conditions are personal to the Participants and they may not assign any of their rights or obligations under this agreement without the prior written consent of the Event Organiser. The Participants represent and warrant that the entry is purchased for personal use only and/or for use by the company whom they are employed by.
  • 2.4 The Participants acknowledge and accept that circumstances concerning the Event may change from time to time for reasons out of the Event Organiser’s reasonable control or otherwise, without the Event Organiser incurring any liability.

3 Bookings and Payments

  • 3.1 The Participants shall complete the Entry Form via the Online Entry Portal and submit it together with payment of the Entry Fee in accordance with the Website requirements.
  • 3.2 The Participants shall not be eligible or entitled to participate in the Event until
  • 3.2.1 full payment of the Entry Fee has been received by the Event Organiser (no payment shall be deemed to have been received until the Event Organiser has received cleared funds); and
  • 3.2.2 the Event Organiser has received a correctly signed and completed Disclaimer Form.

4 Cancellations or Alterations

  • 4.1 The Participants acknowledge that participant places are limited and payment of the Entry Fee and reservation of the place has an effect on logistics and the subscription for the Event. Accordingly, no refunds will be available to Participants that withdraw from the Event at any time prior to the date of the Event. For the avoidance of doubt, no refunds will be available to Participants that fail to register on the day of the Event or fail to complete the Event for any reason whatsoever.
  • 4.2 Notice of withdrawal from the Event must be communicated by email to [email protected], or by writing to the Event Organiser at its registered office.
  • 4.3 The Event Organiser reserves the right to amend the Event format in its sole discretion or cancel the Event due to circumstances beyond its reasonable control. If the Event is cancelled or if the Event is changed to another format the Participants will not be entitled to any refund and there shall be no further liability whatsoever arising from such change of format or cancellation.

5 Data Protection

  • 5.1 The Event Organiser is committed to protecting personal data (that being any information relating to an identified or identifiable natural person) of its Participants whose personal data it holds.
  • 5.2 Participants acknowledge and accept that they have read and understood the Event Organiser’s Privacy Policy, which can be found on the Website.
  • 5.3 The Event Organiser may make such information available to those who provide products or services to the Event Organiser or to the Charitable bodies participating or involved with Chariots of Fire whether the entity which the Event Organiser donates to or otherwise and as may be required by law in accordance with the Event Organiser’s Privacy Policy.

6 General

  • 6.1 These Conditions (and the Disclaimer Form and other documents referred to in them) constitute the entire agreement and understanding of the parties and supersede any previous agreement between the parties relating to the Event.
  • 6.2 The Participants acknowledge and agree that in submitting the Entry Form (and the Disclaimer Form and any other documents referred to in the Entry Form) they do not rely on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person (whether party to these Conditions or not) other than as expressly set out in these Conditions.
  • 6.3 Nothing in these Conditions shall constitute or be deemed to constitute a partnership between the parties hereto or constitute or be deemed to constitute either party as agent of the other for any purpose whatsoever and neither party shall have authority or power to bind the other or to contract in the name of the other in any way or for any purpose.
  • 6.4 No waiver by either party of a breach or a default hereunder shall be effective unless in writing and signed by both parties and any such waiver shall not be deemed to be a waiver of any subsequent breach or default of the same or similar nature.
  • 6.5 To the extent permitted by law all provisions of these Conditions shall be severable and no provision shall be affected by the invalidity or unenforceability of any other provision with the remaining provisions if necessary, being so amended as shall be necessary to give effect to the spirit of these Conditions so far as possible.
  • 6.6 These Conditions shall be interpreted in accordance with the laws of England and Wales and any dispute arising hereunder shall be subject to the exclusive jurisdiction of the English Courts.